Alliance Virtual Offices is seeking a highly organized, proactive, and detail-oriented **Executive Assistant** to support our CEO and Executives within the organization.This role is critical to ensuring smooth daily operations by managing complex calendars, supporting executive communications, and providing high-level administrative assistance in a fast-paced environment.
**About Alliance Virtual Offices**Alliance Virtual Offices is a leading provider of adaptable workspace solutions, offering virtual offices, serviced offices, and meeting spaces to businesses worldwide.With a strong focus on operational excellence, innovation, and customer experience, Alliance supports companies of all sizes by helping them operate efficiently and professionally—wherever they are.Our team is collaborative, fast-moving, and committed to supporting growth across a global organization.
**Key Responsibilities**- Manage complex calendars for multiple executive leaders, including scheduling meetings, appointments, and conference calls- Coordinate internal and external meetings by preparing agendas, arranging logistics, sending invitations, and capturing meeting notes- Proactively identify and resolve scheduling conflicts, including handling last-minute changes with professionalism- Support planning and execution of internal meetings, leadership events, and team offsites- Prepare, edit, and organize documents, reports,



and presentation materials- Maintain clean and accurate records- Act as a liaison between executives and internal teams to ensure clear communication and alignment- Maintain strict confidentiality when handling sensitive information- Identify opportunities to improve scheduling and administrative processes for greater efficiency- Assist with special projects and additional administrative or operational tasks assigned, based on business needs.
**Qualifications**- 2+ years of experience as an Executive Assistant or in a similar administrative support role- Proven experience supporting multiple executives simultaneously- Strong organizational and time management skills with the ability to prioritize effectively- Excellent written and verbal communication skills- Experience managing complex calendars- Proficiency in Office365, Outlook; ClickUp experience is a plus- Proactive problem-solver with strong attention to detail- English level: C1/C2 (written & spoken).
- Resume must be submitted in English.
**Why Join Alliance Virtual Offices**- $28,000-$30,000 MXN Pesos Monthly, dependent on skills and experience- Mexican benefits as required by law.
- Collaborative and supportive work environment- Opportunity to make a meaningful impact on executive efficiency and team operations- Support senior leadership in a growing, dynamic organization**Job Type**: CommissionPay: $28,****** - $30,****** per month**Experience**:- Executive Assistant: 2 years (required)**Language**:- C1/C2 (written & spoken) English (required)Work Location: In person

📌 Asistente Ejecutivo (San Pedro Garza García)
🏢 Alliance Virtual Offices
📍 San Pedro Garza García