BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
PLEASE SUBMIT ALL RESUMES/CV'S IN ENGLISH FOR CONSIDERATION
Language Requirement : Fluent English is Required
Preferred Experience : Pharmaceutical/Biotech Industry, Hematology, Oncology
Location : Mexico City
General Description:
We are seeking Senior Administrative Assistant (Bilingual) professional providing high-level support to senior leadership.
Provide high-level administrative support to leadership, ensuring effective coordination of meetings, events and travel, document control, expense management, and prioritization of key activities to maximize executive productivity
Managing strategic priorities and ensuring seamless coordination across internal and external stakeholders.
The Senior Administrative Assistant will be responsible for providing support to various teams within BeOne Mexico as liaison between management and internal / external areas. This position reports directly to the General Manager and will be responsible for on-site support which includes but is not limited to:
Support General Manager Mexico : Administrative requirements, logistics, traveling, agenda, others.
Support Management Team Directors : (Medical, Commercial, Market Access, Finance & Commercial Operations). Coordinating meetings and events, CME initiatives follow up, customers support purchasing process (invoicing / PO generation),



travel coordination for teams and other responsibilities.
Essential Functions:
Administrative & Executive Support
Coordinate travel arrangements for senior leadership
Provide general administrative support, including documentation, communications, and filing compliance
Support Finance Manager in procurement processes, handle expense tracking, invoices, reimbursements, and vendor coordination procurement processes
Manage vendor onboarding and maintain vendor database (ERP Concur)
Prepare and track Purchase Orders.
Build and maintain relationships with vendors, service providers, and building management
Distributors Service & Support
Process and follow up purchase orders end to end process from distributors
Follow up cross-functional meetings and CME initiatives logistics.HCP’s administrative follow up (Onboarding, SOW, payments, others)Manage logistics including scheduling, in place requirements, and experience working with events agencies.
Manage executive calendars and prioritize meetings
Coordinate domestic and international travel (flights, hotels, itineraries, expenses, quotations and closing)
Coordinate agendas, meeting minutes, and compliance documentation requirements
Minimum Requirements – Education and Experience:




Bachelor’s Degree preferred - Business Administration, Communications, International Relations, or related field
Bilingual with Fluency in English Required: Desirable Intermediate to advanced (written and verbal)
5+ years of experience in administrative, operations, or office management roles supporting directive leadership
Other Experience:
Experience in corporate environments with exposure to executive committees or leadership team events
Experience with ERP/CRM systems (SAP)
Expense tracking and administrative control management
Strong organizational and multitasking capabilities in fast-paced environments
Strong stakeholder management skills with internal teams and external partners
High attention to detail with a proactive mindset, solution-oriented mindset
Teamwork mindset and Problem-solving skills
Supervisory Responsibilities:No
Travel: Not required
Computer Skills:
Microsoft Office, Teams, Zoom, Outlook
SAP operating Modules SD / FE
#LI-Remote
Global Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve integral competencies below, we help get more affordable medicines to more patients around the world.
Fosters Teamwork
Provides and Solicits Honest and Actionable Feedback
Self-Awareness
Acts Inclusively
Demonstrates Initiative
Entrepreneurial Mindset
Continuous Learning
Embraces Change
Results-Oriented
Analytical Thinking/Data Analysis
Financial Excellence
Communicates with Clarity

📌 Senior Administrative Assistant (Bilingual) (Ciudad de México)
🏢 BeiGene
📍 Ciudad de México