Location: Remote

Industry: Real Estate Investment & Development

Schedule: Full-time (Must be available during Pacific/Mountain Time hours)

Start Date: Immediate

About the Role We’re hiring a highly capable Executive Assistant with the potential to grow into an Operations Associate role. This is not your typical admin position—it’s a stepping stone into broader operations leadership. You will begin by directly supporting the company’s Founder and gradually transition into shaping internal systems across property management, investor relations, construction, leasing, and more.
This role is ideal for someone overqualified for a traditional assistant job and eager to gain cross-functional experience in real estate, FinTech, Proptech, or adjacent sectors. Every entry-level role in the company is built as a pathway to Director-level leadership.

Job Description Initial Responsibilities Manage the Founder’s calendar, tasks, email, and meeting coordination
Keep CRM (HubSpot) and Google Drive organized and updated
Format, proofread, and file documents like pitch decks, contracts, and investment memos
Coordinate meetings with internal and external stakeholders, ensuring agenda alignment
Collect KPIs from property management staff and assist in leasing/renewal coordination
Provide support in communications with vendors and contractors as needed
Growth Path into Operations Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding




Document and maintain process guides (Google Docs, Loom videos, checklists, etc.)
Coordinate workflows between acquisitions, renovations, and lease-up phases
Manage vendor and partner databases, track compliance, and performance metrics
Support recruiting and onboarding of new team members
Requirements
3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field
Proven ability to create or refine operational processes (not just follow them)
Strong autonomy, time management, and coordination skills across different teams
Excellent digital organization, attention to detail, and written communication
Proficiency in Google Workspace, HubSpot (or similar CRMs), and project management tools like Asana
Availability during Pacific or Mountain Time working hours
Passion for innovation in solving affordable housing challenges
Benefits
Full-time remote work with versátil hours
Direct collaboration with the Founder and senior team
Fast-track growth into leadership in a mission-driven company
In-depth exposure to acquisitions, capital raising, leasing, asset management, and operations
Opportunity to help shape internal systems as the company scales toward 500+ units

Interview Process 30-minute pre-screen interview
1.5–2 hour interview with the Founder and current Assistant Property Manager
Short skills test and Kolbe Assessment
Half-day immersive working session with the team
Offer extended

📌 Remote Executive Assistant (Full-Time | Operations) (Ciudad de México)
🏢 Uptalent.io
📍 Ciudad de México