FreedUp are seeking aproactive and detail-oriented Executive Assistant (EA)to support theAmericanFounder and CEOof a fast-growing organization.
This role is adecuado for someone with exceptional written communication skills who can manage high volumes of email, represent the Executive's professionally in written communication, and help create operational structure around his inbox, calendar, and meetings.The Executive Assistant will play a key role in ensuring smooth daily operations by managing communications, coordinating meetings, and eventually supporting content and production workflows.
This position requires strong judgment, responsiveness, and the ability to anticipate the founder's communication style when interacting with external stakeholders.This is afull-time, remote positionthat requires strong written communication, organizational excellence, and accountability.Location:Fully Remote (but based in Mexico City)Job Type:Full-TimeRequirements3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executiveComfortable with Claude or other AI toolsExceptional written English communication skills with the ability to represent an executive professionally via emailProven experience managing high-volume inboxes and maintaining structured email systemsAbility to respond to parents, partners,



and stakeholders in a way that builds trust and reflects the founder's voiceStrong organizational skills with the ability to prioritize competing requests and manage deadlines independentlyExperience with calendar management and strategic meeting coordinationHighly organized, structured thinker with a systems mindsetStrong attention to detail and follow-throughProactive problem-solver who anticipates needs and communication requirementsHigh emotional intelligence and professional judgment when handling external communicationComfortable responding on behalf of an executive once communication style is learnedExperience using task management and productivity tools (Asana, Notion, Superhuman, or similar)Ability to work independently while maintaining consistent communication with leadershipTechnical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headsetKey ResponsibilitiesExecutive & Email SupportManage and organize the Founder's inbox with the goal of achieving and maintainingInbox ZeroTriage and respond to the majority of incoming emails independentlyImplement and maintain a structured inbox workflow and prioritization systemIdentify high-priority messages, time-sensitive requests,



and key decision pointsDraft and send responses on behalf of the Founder while maintaining his communication styleConduct shortdaily email triage check-insto quickly review priority messagesCalendar & Scheduling ManagementManage and optimize the Founder's calendar to support productivity and focusSchedule meetings based on strategic priority levels:Prospect meetings (parents and students) – highest priorityLead-generation partners (youth ministers, school staff, potential partners)Partner meetingsInvestor meetings (lower priority in the near term)Protect deep work time in the mornings and organize meetings primarily in the afternoonsCoordinate scheduling logistics and meeting preparationCommunication & Relationship ManagementMaintain proactive communication with the Founder regarding priorities and updatesLearn and replicate the Founder's communication tone and styleRespond to parents, partners, and stakeholders in a professional and trust-building mannerAnticipate common responses and begin handling communications independentlyOperations & Workflow ManagementSupport task management workflows using tools suchAsana, NotionLeverage Claude and other AI tools to work efficientlyMaintain organized systems for tasks, communication, and operational processesLeadweekly check-in meetingswith the Founder using a structured "Big Three" agendaImprove operational efficiency by identifying repeatable or delegable tasksBenefitsInternational experienceOpportunity to work remotely from anywhereSupportive and collaborative team environmentLearning and development opportunitiesPotential Performance BonusesPTOHMO after 3 months

📌 Remote Executive Operations Assistant - Ceo Support (Xico)
🏢 FreedUp
📍 Xico