FreedUp is seeking a highly proactive and detail-orientedExecutive Assistant Associate (EA)to support the Founder & CEO of a fast-growing, systems-driven organization.
This role is idóneo for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.We are a high-performance team built around ownership, responsiveness, and continuous improvement.
The Executive Assistant will play a critical role in stabilizing and scaling the CEO's day-to-day operations, acting as his "functioning memory," improving written communication quality, and ensuring nothing slips through the cracks.This role goes beyond traditional administrative support.
You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.This is afull-time, remote positionrequiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.Location:Fully Remote- MexicoJob Type:Full-TimeSalary:$**** - $1,800 per month (based on experience)Requirements3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.Exceptional written communication skills — must be a stronger writer than the executive.Proven ability tofollow and replicate structured formatsStrong organizational and execution skillsComfortable acting as a "memory system" for a fast-moving CEO.Strong organizational instincts and follow-through.Strong understanding ofU.S.




business culture and communication styleAbility to work with systems and SOPs (Standard Operating Procedures)Capability to anticipate needs and provide context-based assistanceAble to handle confidential and sensitive information responsibly.Tech-comfortable and adaptable to evolving systems and tools.Thrives in high-accountability, high-clarity environments.Technical Requirements:Reliable high-speed internet and a modern home office setup.Key ResponsibilitiesEmail & Communication ManagementTriage emails twice daily (morning and afternoon)Draft, edit, and manage emails in the founder's voice and toneEnsure all communication followsclear, repeatable formats and high standardsCoordinate client communication while maintaining professionalism and accuracyOrganize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"Proofread and edit all outgoing communications to improve clarity and accuracy.Meeting & Calendar CoordinationAct as a gatekeeper for Executive's calendarManage complex scheduling across client and internal meetingsCoordinate logistics, includingconfidential meeting arrangementsPrioritize high-value meetings and optimize calendar flowImplement and protect Executive's ideal weekly calendar template with blocked time for deep workEnsure Executive's schedule adheres to his template approximately *****% of the timeAccount for Execuitive's in-person office time (2-3 days per week in Seattle)CRM Management & Data IntegrityMaintain aclean,



accurate, and fully up-to-date CRM systemEnsure all records include:Complete contact detailsProper formatting and structureCorrect hyperlinks and notesContinuously improve CRM organization for usability and efficiencyTask Delegation & Tracking:Consolidate insurance informationOrganize personal documents and digital recordsCreate consent forms for medical appointmentsLeadweekly check-insto review progress and refine processesTrack task completion and ensure clear communication loopsProactively identify inefficiencies and propose improvementsManage outstanding personal administrative taskConsolidate and back up important digital personal files securelyMaintain organized digital folders for personal recordsData & File ManagementConsolidate and back up important digital personal files securelyOrganize personal documents (insurance cards, wills, power of attorney, etc.)Maintain organized digital folders for personal recordsDocument and buildstandard operating procedures (SOPs)from day oneTurn recurring tasks intoscalable, repeatable processesContinuously refine workflows based on feedback and performanceSystems & ToolsCommunicate daily via Slack with structured updates.BuilderTrend (construction software with CRM and sales pipeline features)Help expand Notion usage for SOPs, documentation, and a lightweight CRM.Programs: Monograph, smartsheet, BuildertrendGemini (recently used for note-taking)Fathom (previously used for note-taking)Fireflies (meeting recording and transcriptionBenefitsInternational experienceOpportunity to work remotely from anywhereSupportive and collaborative team environmentLearning and development opportunitiesPotential Performance BonusesPTOHMO after 3 months

📌 Remote Executive Assistant Associate - Operations & Project Management (Latam) (Xico)
🏢 FreedUp
📍 Xico