## DG BOSS: Administrative Specialist (FN)Applylocations: Diego Garcia, British Indian Ocean Territorytime type: Full timeposted on: Posted Todayjob requisition id: R*********Title:**DG BOSS: Administrative Specialist (FN)The Administrative Assistant provides comprehensive administrative and operational support to the Fire & Emergency Services Department.This role ensures smooth day-to-day operations, accurate documentation,effective communication, and adherence to organizational policies and safety standards.The position plays a key part in record management, reporting, and coordination between department staff and leadership.
**Roles and Responsibilities*** Prepare and submit accurate reports (daily, weekly, bi-weekly, monthly, semi-annual, and annual) in* compliance with departmental requirements.
* Maintain a central record-keeping system, including 201 files, training folders, operational logs, property/supply records, and inventory documents.
* Review, file, and distribute official correspondence and operational documents as required.
* Perform general office duties such as correspondence, filing, answering phone calls, and responding to emails.
* Draft requisitions for office materials, supplies, and equipment; track usage, monitor stock levels, and conduct regular inventory checks.
* Assist in budget tracking for material requisitions (MRs) as part of cost-control measures.
* Consolidate and review employee timesheets, maintain personnel records, and process leave requests and* Personnel Action Notices for HR submission.
* Coordinate the distribution and follow-up of department messages, requests, and internal communications.
* Maintain an accurate, up-to-date inventory control system,



ensuring timely monthly and quarterly counts.
* Monitor daily operations data input for accuracy and compliance with procedures.
* Provide technical assistance on stock control activities when required.
* Support the Fire Chief, Deputy Fire Chief, and department staff with day-to-day operational needs.
* Ensure compliance with organizational policies, standard operating procedures, and safety regulations.
* Perform other duties as assigned to meet organizational and operational objectives.
**Basic Qualifications*** Strong written and verbal communication skills in professional business English.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with standard office* equipment.
* Excellent organizational, multitasking, and time management skills with the ability to meet deadlines in fast-* paced environments.
* Strong interpersonal and teamwork skills with problem-solving abilities.
* High attention to detail, accuracy, and confidentiality when handling records and sensitive information.
* Ability to work independently under minimal supervision, following standard procedures.
* Must pass overseas medical screening and maintain good health.
* Must hold a valid driver's license (manual/automatic).
**Preferred Qualifications****JOB SPECIFICATIONS: SPECIAL CERTIFICATIONS OR TRAINING*** N/A**EDUCATION:*** At least a high school graduate is required.
* Associate or bachelor's degree in business administration or a related field preferred.
**EXPERIENCE:*** Minimum of two (2) years of experience in administrative, business, or industrial office environments performing a full range of office support duties.
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📌 Dg Boss: Administrative Specialist (Fn) (García)
🏢 Kbr
📍 García