**Company**: Olivia Macaron
**About us**:
Olivia Macaron is a boutique bakery specializing in authentic French macarons and delicate pastries. Known for quality ingredients and elegant flavors, they are dedicated to crafting delightful treats that bring joy to every occasion. With a strong local following and a commitment to excellence, Olivia Macaron continues to grow as a beloved brand in the community.
**Roles and Responsibilities**:
- Manage complex calendars, schedule meetings and travel, and resolve conflicts proactively.
- Prepare meeting agendas, take notes, and ensure follow-up on key action items.
- Oversee active and upcoming projects to ensure timely progress and team alignment.
- Draft and edit reports, internal messages, and client-facing materials.
- Research business topics, trends, and tools, and present clear summaries.
- Coordinate with team members, vendors, and partners to support daily operations.
- Manage and update social media content to maintain brand consistency and engagement.
- Create and maintain internal guides, training materials, and documentation.
- Recommend and implement tools or systems to improve workflows and reduce manual
tasks.
- Lead special projects from planning through completion.
**Skills**:
- Proficient in managing calendars,



scheduling appointments, and utilizing time tracking tools (Google Calendar, Outlook)
- Takes initiative and drives tasks forward without needing constant direction.
- Detail-oriented with excellent organizational and multitasking abilities.
- Excellent written and verbal communication for client interactions.
- Strong problem-solving skills with a proactive approach.
- Handles sensitive information with confidentiality and care.
- Remains calm and focused in high-pressure situations.
**Qualifications**:
- Bachelor’s degree in Business Administration or a related field.
- 3+ years of experience in administrative or executive assistant roles, preferably supporting executives.
- Strong understanding of business operations.
- Advanced English (written and spoken) required.
- High-speed wired internet connection (200 mbps min.)
- Windows 10/11 or Mac ( 4 GB RAM, Intel i5 or similar)
**Physical Setting**:Remote
**Schedule**:Mon-Fri, 9:00 AM - 6:00 PM EST.
Pay: $15,260.00 - $20,990.00 per month
**Experience**:
- administrative assistant: 3 years (required)
**Language**:
- advanced/C2 English (required)
Work Location: Remote

📌 Executive Assistant - Olivia Macaron (México)
🏢 Olivia Macaron
📍 México