We're looking for an Executive and Operations Assistant to support a busy principal across calendar management, administrative operations, vendor coordination, and recurring business tasks. You will be a trusted partner who keeps things running behind the scenes, handles sensitive information with full discretion, and takes ownership of operational responsibilities without needing to be followed up.This is a high-trust role. The right candidate is someone who is organized, reliable, and professional in every interaction — someone the principal can hand things off to with full confidence that they will be handled correctly and on time. If you are a strong communicator who takes initiative, manages details without dropping them, and understands that discretion and dependability are non-negotiable in this kind of role, this is a strong fit.Why You'll Want to JoinYou will be paid in USD (bi-monthly: every 15th and 30th)Paid Time Off in accordance with company policyObservance of Holidays per company guidelines100% remote setup so you can work wherever you're most productiveThis role requires availability Monday through Friday, 9 AM to 5 PM US Eastern TimeHigh-trust, high-ownership role with direct access to the principalStable, long-term position with clear responsibilities and consistent workWhat You'll Work OnCalendar and SchedulingManage the principal's calendar including scheduling meetings, appointments, and callsSend reminders and ensure the principal is prepared for upcoming commitmentsCoordinate logistics for meetings and handle reschedules or conflicts proactivelyAdministrative SupportHandle day-to-day administrative tasks including email management, document organization, and correspondenceDraft, review,



and send communications on behalf of the principal as neededMaintain organized records and files that are easy to access and always currentOperations and Vendor CoordinationSubmit monthly product orders and track delivery and fulfillment accuratelyCoordinate with vendors, suppliers, and service providers on recurring and ad hoc tasksFollow up on open items and ensure operational tasks are completed on time without being promptedResearch and Special ProjectsConduct research on topics, vendors, or opportunities as requested and present findings clearlySupport special projects and one-off tasks as they ariseAnticipate needs and stay ahead of recurring responsibilities without waiting to be askedWhat You BringProven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executiveExcellent written and verbal English communication skills with a professional and polished toneHigh level of discretion and reliability when handling sensitive information and confidential tasksStrong organizational skills with the ability to manage multiple priorities simultaneously without dropping detailsSelf-directed and proactive with the ability to take ownership of tasks and see them through to completionComfortable working independently in a fully remote environmentAvailable Monday through Friday from 9 AM to 5 PM US Eastern TimeNice to HaveExperience supporting a founder, entrepreneur, or senior executive in a lean or startup environmentBackground in operations, procurement,



or vendor managementFamiliarity with tools such as Google Workspace, Notion, Slack, or similar productivity platformsExperience managing recurring administrative or operational workflowsHow to ApplyPlease include:Your updated resumeA short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a senior executive or principal, and explaining how you manage competing priorities and ensure nothing falls through the cracksOnly candidates who submit a Loom video will be moved to the next step of the hiring process.If you are organized, trustworthy, and want a stable long-term role where your reliability and attention to detail directly make someone else more effective, this role gives you the ownership and the direct access to do your best work.Application Process OverviewOur comprehensive selection process ensures we find the right fit for both you and our clients:Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingBackground & Reference Check - Professional reference verificationJob Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

📌 Executive And Operations Assistant (Ciudad de México)
🏢 Hire Overseas
📍 Ciudad de México