We're looking for an Executive and Operations Assistant to support a busy principal across calendar management, administrative operations, vendor coordination, and recurring business tasks. You will be a trusted partner who keeps things running behind the scenes, handles sensitive information with full discretion, and takes ownership of operational responsibilities without needing to be followed up.

This is a high-trust role. The right candidate is someone who is organized, reliable, and professional in every interaction — someone the principal can hand things off to with full confidence that they will be handled correctly and on time. If you are a strong communicator who takes initiative, manages details without dropping them, and understands that discretion and dependability are non-negotiable in this kind of role, this is a strong fit.

Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you're most productive

This role requires availability Monday through Friday, 9 AM to 5 PM US Eastern Time

High-trust, high-ownership role with direct access to the principal

Stable, long-term position with clear responsibilities and consistent work

What You'll Work On

Calendar and Scheduling

Manage the principal's calendar including scheduling meetings, appointments, and calls

Send reminders and ensure the principal is prepared for upcoming commitments

Coordinate logistics for meetings and handle reschedules or conflicts proactively

Administrative Support

Handle day-to-day administrative tasks including email management, document organization, and correspondence

Draft, review, and send communications on behalf of the principal as needed





Maintain organized records and files that are easy to access and always current

Operations and Vendor Coordination

Submit monthly product orders and track delivery and fulfillment accurately

Coordinate with vendors, suppliers, and service providers on recurring and ad hoc tasks

Follow up on open items and ensure operational tasks are completed on time without being prompted

Research and Special Projects

Conduct research on topics, vendors, or opportunities as requested and present findings clearly

Support special projects and one-off tasks as they arise

Anticipate needs and stay ahead of recurring responsibilities without waiting to be asked

What You Bring

Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive

Excellent written and verbal English communication skills with a professional and polished tone

High level of discretion and reliability when handling sensitive information and confidential tasks

Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details

Self-directed and proactive with the ability to take ownership of tasks and see them through to completion

Comfortable working independently in a fully remote environment

Available Monday through Friday from 9 AM to 5 PM US Eastern Time

Nice to Have

Experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment

Background in operations, procurement,



or vendor management

Familiarity with tools such as Google Workspace, Notion, Slack, or similar productivity platforms

Experience managing recurring administrative or operational workflows

How to Apply

Please include

Your updated resume A short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a senior executive or principal, and explaining how you manage competing priorities and ensure nothing falls through the cracks

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are organized, trustworthy, and want a stable long-term role where your reliability and attention to detail directly make someone else more effective, this role gives you the ownership and the direct access to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience

Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)

Recruitment Interview - Initial screening with our talent team

Executive Interview - Meet with senior leadership to discuss role alignment

Client Interview - Final interview with the client team you'd be supporting

Background & Reference Check - Professional reference verification

Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

📌 Executive and Operations Assistant (Ciudad de México)
🏢 Hire Overseas
📍 Ciudad de México