Coordinate recruiting activities and partner with recruiters, hiring managers, candidates, and People & Culture teams throughout the hiring process.

- Review and administer requisition approval workflows while ensuring timely processing of new hiring requests.
- Coordinate offers, start dates, and onboarding activities across multiple stakeholders.
- Prepare and distribute offer letters, job descriptions, background check documentation, and new hire paperwork.
- Monitor background screening processes, obtain required approvals, and maintain confidential candidate records.
- Support vendor coordination and ensure compliance with company recruiting and background check procedures.
- Maintain recruiting reports, dashboards, and documentation to support operational excellence and business reporting.
- Administer candidate expense reimbursement processes when applicable.
- Support recruitment operations by assisting with requisition assignments, reporting, and recruiting projects.
- Mentor and assist in onboarding new Recruiting Coordinators as needed.
- Participate in recruiting team meetings and contribute to continuous process improvement initiatives.

Requirements

- Bachelor's degree or equivalent work experience preferred.
- 1 - 3 years of experience in recruiting coordination, administrative support, HR operations, or a similar corporate environment.
- Experience coordinating projects or multiple concurrent workstreams.
- Strong organizational, time management, and prioritization skills.




- Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization.
- Strong customer service mindset with exceptional attention to detail.
- Ability to manage confidential information with integrity and discretion.
- Experience identifying and implementing process improvements.
- Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
- Experience using Applicant Tracking Systems (ATS) or HRIS platforms preferred.

Core Competencies

Demonstrates expertise in recruiting coordination, project management, and operational support within HR environments. Proficient in maintaining confidentiality, process improvement, and effective communication across organizational levels.

Highest-signal resume keywords

- Recruiting Coordination
- Project Management
- Process Improvement
- Microsoft Office Proficiency
- Applicant Tracking Systems (ATS)

ATS Optimization Keywords

Hard Skills

- Recruiting Coordination
- Administrative Support
- HR Operations
- Process Improvement
- Background Screening
- Requisition Approval Workflows
- Expense Reimbursement Processes
- Reporting
- Documentation Management
- Onboarding Activities

Soft Skills

- Organizational Skills
- Time Management
- Prioritization Skills
- Written Communication
- Verbal Communication
- Customer Service Mindset
- Attention to Detail
- Integrity
- Discretion

Industry Keywords

- Recruiting
- HR Operations
- Confidentiality
- Vendor Coordination
- Operational Excellence

Tools & Technologies

- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- Applicant Tracking Systems (ATS)
- HRIS Platforms

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📌 HR Coordinator (Guadalajara)
🏢 Jobtailor
📍 Guadalajara