Executive Assistant – Operations & Strategic Support (Multi-Company)

- Location: Remote (Philippines / Mexico / LatAm)

- Shift: Full-Time | US Central Time Business Hours

About the Role

We are seeking a high-level Executive Assistant to serve as the strategic right hand to our CEO across a fast-paced portfolio of companies, including Moving and Home Services brands.

This is a Command Center position designed for a powerhouse professional who excels at driving organization, instilling accountability, and executing complex tasks.

You will act as a true Force Multiplier for leadership, ensuring operational excellence across all departments.

Core Responsibilities

- Executive Inbox Ownership: Actively manage the CEO’s inbox.

You will prioritize urgent matters, draft high-level correspondence, and ensure every lead system is monitored for immediate follow-up.

- Operations & KPI Tracking: Build and manage daily KPI Dashboards to track revenue, job volume, and call data.

You maintain the bird’s-eye view of all company tasks and proactively hold team members accountable to deadlines.

- System & SOP Maintenance: Organize and maintain Standard Operating Procedures (SOPs)



and digital file systems to ensure the business remains scalable and efficient.

- Financial & Admin Support: Execute light financial tasks, including invoicing, basic tracking in QuickBooks, and operational reporting.

- Liaison & Coordination: Act as a central link between the CEO and internal/external stakeholders, managing travel logistics and coordinating marketing performance reports.

Qualifications & Skills

- Experience: 2+ years as an Executive Assistant or Operations Assistant (supporting a CEO in a high-growth environment is a massive plus).

- Technical Mastery: Advanced proficiency in Microsoft 365 (Excel/Outlook).

Experience with SmartMoving or similar CRMs and QuickBooks is highly preferred.

- The Owner Mindset: A relentless focus on follow-up and the ability to identify solutions before problems even reach the CEO's desk.

- Communication: Exceptional written and verbal English skills with a polished, professional tone.

- Availability: Must be available for 40 hours per week aligned with U.S. Central Time.

Required Skill Profession

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