Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote) About the Role We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.
In this role, you’ll ensure employees are paid accurately and on time , payroll records are compliant and audit-ready , and payroll data is properly integrated into accounting systems.
If you have experience with U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations , this role is for you.

Responsibilities Payroll Processing Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
Validate time entries, overtime, bonuses, and deductions
Run payroll using systems such as:
ADP
Paychex
Gusto
QuickBooks Payroll
BambooHR

Journal Entries & Reconciliations Post payroll transactions into QuickBooks, NetSuite, or Xero
Reconcile payroll clearing accounts and bank statements
Record benefits, deductions, and employer contributions accurately

Tax & Compliance Prepare and file payroll taxes (federal, state, local)
Submit required forms:
941, W-2, 1099, and state equivalents
Stay updated on U.S. payroll regulations and compliance requirements

Benefits Administration Reconcile healthcare, retirement, and benefits contributions
Ensure payroll deductions align with employee elections and policies

Employee Support Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
Support onboarding payroll setup for new hires

Reporting & Analysis Generate payroll reports and headcount summaries
Support audits with detailed payroll documentation
Provide variance analysis vs. payroll budget

Process Improvement Improve workflows using Excel, integrations, or automation tools




Document and maintain payroll SOPs for consistency and compliance

Requirements 2+ years of experience in payroll processing
Hands-on experience with at least one payroll system:
ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
Intermediate proficiency in:
Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
Strong knowledge of U.S. payroll taxes and compliance
High attention to detail and accuracy
Ability to manage deadlines and resolve discrepancies quickly
Comfortable working remote aligned with U.S. time zones

Nice to Have Certified Payroll Professional ( CPP ) or Fundamental Payroll Certification ( FPC )
Experience with multi-state or international payroll
Experience reconciling payroll with accounting systems
Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
QuickBooks / NetSuite / Xero
Excel / Google Sheets
Payroll and HRIS systems

Why Join Manage end-to-end payroll operations with real ownership
Work in a detail-driven, compliance-focused environment
Opportunity to improve and scale payroll systems and processes
Gain exposure to multi-entity and multi-state payroll operations
Fully remote role with versátil scheduling aligned to U.S. clients

What Success Looks Like 100% on-time payroll processing
Less than 1% payroll error rate
All tax filings completed before deadlines
Payroll discrepancies resolved within 2 business days
Clean, audit-ready payroll records and documentation

Apply Now If you’re a Payroll Accountant who can manage payroll accuracy, compliance, and reporting , we’d love to hear from you.
Apply now and ensure smooth, compliant payroll operations across organizations.

📌 Payroll Accountant (Ciudad de México)
🏢 Pavago
📍 Ciudad de México