Job Title: Accounts Payable (AP) Manager – HVAC Industry (US Accounting)
Location:
Remote
Time Zone:
New York (EST)
Work Schedule:
Full-time, 40 hours per week
Preferred Locations:
Philippines, Argentina, Mexico
About the Role
We are seeking an experienced
Accounts Payable (AP) Manager
to oversee and manage the end-to-end accounts payable function for a growing
HVAC services business
operating in the United States. This role will ensure accurate, timely processing of vendor invoices, payments, and reconciliations while maintaining strong internal controls and compliance with
US accounting principles
.
The adecuado candidate has hands-on experience managing AP teams, working in
NetSuite
, and supporting high-volume, operationally complex environments such as
HVAC, construction, or field services
.
Key Responsibilities
Accounts Payable Management
Oversee the full AP lifecycle including invoice intake, coding, approvals, posting, and payments
Manage high-volume vendor invoices across multiple entities or locations
Ensure timely and accurate weekly and monthly payment runs
Maintain AP aging and resolve discrepancies, vendor issues, and payment inquiries
Systems & Process
Manage and optimize AP workflows in
NetSuite
and other AP automation platforms (e.g., Bill.com, Tipalti, AvidXchange, Stampli, or similar)
Ensure proper invoice coding to GL accounts, departments, classes, and locations




Support month-end close activities related to AP accruals and reconciliations
Compliance & Controls
Ensure compliance with
US GAAP
and internal accounting policies
Maintain strong internal controls, approval matrices, and audit readiness
Assist with vendor onboarding, W-9 collection, and **** preparation
Leadership & Collaboration
Supervise and support AP staff or offshore team members (if applicable)
Collaborate closely with Controllers, Accounting Managers, and Operations teams
Provide process improvements and efficiency recommendations
Qualifications & Experience
5+ years of Accounts Payable experience, with
managerial or lead-level responsibility
Strong working knowledge of
US accounting principles (US GAAP)
HVAC, construction, or field services industry experience
preferred
Hands-on experience with
NetSuite
(required)
Experience with AP automation platforms (Bill.com, Tipalti, etc.)
Proven ability to manage high-volume AP in a fast-paced environment
Strong attention to detail and ability to meet strict deadlines
Technical Skills
NetSuite (AP module, vendor management, reporting)
AP automation tools and OCR invoice platforms
Advanced Excel / Google Sheets
Understanding of accruals, prepaid expenses, and expense classification
Soft Skills
Strong communication skills (written and verbal English)
Highly organized and detail-oriented
Ability to work independently in a remote setup
Comfortable working in
US business hours (New York time)

📌 Accounts Payable (Ap) Manager - Hvac Industry (Us Accounting)
🏢 OnlyExperts
📍 México