We're looking for an Executive Assistant who can operate across both a fast-moving private equity firm and the personal life of its principal — seamlessly, proactively, and without needing to be managed. This is a hybrid role that splits between professional support for a Miami Beach-based investment firm focused on energy and healthcare infrastructure, and household and personal logistics for a growing family in Sausalito, California.
The through-line across both sides of this role is the same: you take an objective, figure out the best path forward, execute it fully, and close the loop. You do not wait to be told what is next. You anticipate, plan, and move. If self-direction is not your natural mode of operating, this role is not the right fit.
Availability expectations are high. This role requires someone who is comfortable being reachable outside of standard hours when the situation calls for it.
Why You'll Want to Join
You will be paid in
USD
(bi-monthly: every 15th and 30th)
Up to
14 days
of Paid Time Off annually (starting Day 1)
Observance of
Holidays
per company guidelines
100% remote setup
so you can work wherever you're most productive
Direct access to a principal who moves fast, trusts deeply, and does not micromanage
Long-term role with real ownership and room to grow as the firm and household scale
What You'll Work On
Professional and Firm Support
Manage calendars, scheduling, and communications on behalf of the principal across firm activities
Coordinate meetings, calls, and logistics with investors, operators, and business partners
Draft and manage correspondence, follow-ups, and internal coordination
Support research, document preparation, and project tracking as needed
Maintain organized systems for contacts, files, and recurring firm operations
Travel Planning and Coordination
Research and book flights, hotels, car rentals, and activities for both business and family travel
Build detailed itineraries and share with all relevant parties in advance
Coordinate travel logistics including packing lists, baby gear, schedules, and nanny coordination




Own the full preparation process for every trip so nothing is missing and nothing is a surprise
Event and Personal Coordination
Plan and execute events end-to-end including venue research, reservations, transportation, custom orders, and group communications
Manage RSVPs and ensure every attendee has what they need ahead of time
Handle personal appointments across medical, household, and lifestyle categories
Order clothing, gifts, supplies, and household items as directed
Household and Vendor Management
Manage household inventory and proactively restock essentials
Own complex returns, customer service resolutions, and vendor follow-ups from first contact to confirmed close
Coordinate with contractors, service providers, and household staff
Maintain organized systems for subscriptions, services, key contacts, and important dates
Research and Project Ownership
Research schools, childcare programs, insurance plans, home services, and other family or firm needs
Compile findings into clear, actionable summaries with a point of view, not just raw data
Take on discrete ad hoc projects end-to-end and bring options and recommendations
What You Bring
Prior experience as a personal assistant, executive assistant, household manager, or chief of staff
Ownership mindset: you see what needs to happen, you handle it, and you confirm it is done
Strong judgment about when to make a call independently and when to check in
Excellent written and verbal communication across professional and personal contexts
Fluency with AI tools including Claude or ChatGPT for research, drafting, and problem-solving
Proficiency in Notion, Google Workspace, and Microsoft Office
Comfort making phone calls, negotiating with vendors, and managing logistics under pressure
High level of discretion, reliability,



and attention to detail
Genuine comfort with high availability expectations including responsiveness outside standard hours
Nice to Have
Experience supporting both a business principal and their personal or family life simultaneously
Familiarity with private equity, finance, or professional services environments
Experience coordinating household staff or working alongside a nanny or household team
Background in event planning or high-touch travel coordination
How to Apply
Please include:
Your
updated resume
A
short Loom video (1 to 2 minutes)
walking through how you would handle a complex logistics or planning task from start to finish — pick a real example if you have one, or walk us through how you would approach it from scratch
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you thrive on ownership, move fast without losing the details, and want a role where your judgment is trusted from day one, this is the position that will keep you engaged and challenged every single week.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application
- Submit your application and complete our prequalifying questions
Video Introduction
- Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment
- Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview
- Initial screening with our talent team
Executive Interview
- Meet with senior leadership to discuss role alignment
Client Interview
- Final interview with the client team you'd be supporting
Background & Reference Check
- Professional reference verification
Job Offer
- Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

📌 Executive Assistant (Household And Business Operations) (México)
🏢 Hire Overseas
📍 México