Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.

This is not just a typing role.

This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

- Accurate
- Complete
- Organized
- Audit-ready

If you are:

- Extremely detail-oriented
- Organized and process-driven
- Comfortable working with repetitive, high-volume tasks
- Strong with Excel, CRM systems, and data validation

This role is a strong fit.

What You’ll OwnData Entry & Accuracy (Core Responsibility)

- Enter and update records across:
- - Salesforce
- HubSpot
- Airtable
- Microsoft Excel
- Google Sheets

- Cross-check data against:
- - Contracts
- Invoices
- Customer records
- Internal documentation

- Identify and correct:
- - Duplicate entries
- Missing information
- Incorrect records
- Formatting inconsistencies

Data Cleaning & Maintenance

- Clean and standardize datasets using:
- - Filters
- Pivot tables
- Formulas
- Sorting tools

- Maintain consistent formatting and naming conventions
- Perform recurring data audits to ensure long-term data integrity

File & Record Organization

- Maintain organized digital records across:
- - Google Drive
- SharePoint
- Dropbox

- Ensure files are:
- - Properly named
- Structured
- Version-controlled
- Easy to retrieve

Reporting & Cross-Functional Support

- Generate daily and weekly operational reports including:
- - Data update logs
- Audit summaries
- Transaction tracking reports

- Support teams across:
- - Sales




- Finance
- HR
- Operations

Compliance & Data Integrity

- Maintain confidentiality of sensitive business and customer data
- Follow data handling standards aligned with:
- - GDPR
- HIPAA
- CCPA
- Internal compliance procedures

- Ensure records remain clean and audit-ready at all times

Process Improvement

- Identify recurring data quality issues
- Suggest improvements to:
- - Templates
- Forms
- Data entry workflows
- Automation opportunities

- Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

- Data remains accurate, organized, and reliable
- Reports are delivered on time without errors
- CRM systems stay clean and up to date
- Minimal duplicate or missing records
- Teams can confidently rely on business data

What Makes You a Strong Fit

- Extremely detail-oriented and accuracy-focused
- Organized and highly dependable
- Comfortable managing repetitive, process-driven work
- Able to work independently with minimal supervision
- Strong sense of ownership over data quality

Requirements (Must-Have)Experience

- 1–2 years of experience in:
- - Data entry
- Administrative support
- Clerical operations
- Data management roles

Core Skills

- Strong proficiency with:
- - Microsoft Excel
- Google Sheets

- Experience using:
- - Salesforce
- HubSpot
- Airtable
- Similar CRM systems

- Strong typing speed and accuracy




- Ability to manage high-volume data updates efficiently
- Strong written English communication

Nice to Have

- Experience in:
- - Healthcare
- Finance
- Logistics
- E-commerce
- Compliance-heavy industries

- Exposure to:
- - Basic SQL
- Google Apps Script
- Data automation tools

What a Typical Day Looks Like

- Update records across CRM systems and spreadsheets
- Audit datasets for accuracy and completeness
- Cross-check records against source documents
- Generate reports for internal departments
- Organize and maintain digital documentation
- Support teams with operational data requests

In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

Key Metrics (KPIs)

- Typing accuracy 98%
- Error rate below 1%
- Same-day or next-day completion of updates
- Timely and accurate reporting
- Clean, structured, audit-ready datasets

Why This Role Stands Out

- High ownership of business-critical operational data
- Clear expectations and measurable performance metrics
- Cross-functional exposure across sales, finance, HR, and operations
- Opportunity to grow into:
- - Operations roles
- Reporting roles
- CRM administration
- Data operations positions

Interview Process

- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + accuracy assessment)
- Client Interview
- Offer & Background Verification

Apply Now

If you:

- Take pride in clean, accurate work
- Thrive in structured, execution-focused environments
- Catch small details others miss
- Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.

📌 Data Entry Specialist (México)
🏢 Pavago
📍 México