Administrativo

Administración de oficina

hace 10 días

4 Años de Experiencia

Descripción

About the Role

We are looking for an organized and detail-oriented professional to support administrative operations, office coordination, executive assistance, and financial documentation processes within a dynamic organization. This role will ensure smooth day-to-day operations while maintaining accurate records, coordinating with internal teams and external providers, and handling confidential information with professionalism.

Responsibilities

- Coordinate daily administrative operations and ensure the office remains organized, functional, and properly supported.
- Manage office-related activities including supplies, facilities coordination, workplace services, meetings, and general administrative requests.
- Maintain administrative records, calendars, vendor information, and recurring operational schedules.
- Coordinate invoice processing, payment documentation, approvals, and follow-up to ensure timely completion.
- Review and maintain accurate supporting documentation for payments, reimbursements, and administrative expenses.
- Follow up on missing information, documentation discrepancies, and pending approvals with internal stakeholders and external providers.
- Provide administrative support for payroll-related processes, ensuring employee information and documentation are properly maintained.
- Coordinate onboarding, employee changes, and separation documentation while maintaining confidentiality.
- Support communication and follow-up with external accountants and service providers regarding administrative matters.




- Provide executive administrative support including calendar coordination, meeting preparation, documentation, and follow-up activities.
- Coordinate business travel arrangements, including transportation, accommodations, itineraries, and related documentation.
- Manage confidential requests with discretion and ensure proper handling of sensitive information.
- Coordinate relationships with suppliers and service providers, including purchasing activities, negotiations, and service follow-up.
- Maintain updated vendor records, contracts, service information, and administrative documentation.
- Support office maintenance, facilities coordination, and workplace-related requests.
- Assist with internal and external audits by gathering documentation and maintaining organized administrative records.
- Ensure compliance with company procedures, documentation standards, and administrative controls.

Requisitos

- Bachelor’s degree in Business Administration, Accounting, Human Resources, Industrial Relations, or a related field.
- Advanced English
- Experience in office management, executive support, administrative coordination, payroll administration, accounts payable support, or a similar role in a fast-paced organization.
- Demonstrated experience coordinating payments, invoices, payroll inputs, vendors, business travel, facilities, and confidential executive requests.
- Experience maintaining accurate records, approvals, supporting documentation, trackers, and recurring administrative deadlines.
- Working knowledge of Mexican invoicing, payroll, and employee separation documentation practices.
- knowledge of Mexican governance and legal procedures

📌 Office Manager (México)
🏢 Totum Talent
📍 México