Summary
JOB DESCRIPTION - FINANCIAL ADMINISTRATIVE ASSISTANT
** Objective of the Position**
Responsible for providing administrative support to the finance department through the entry, organization, and validation of financial information, using Microsoft Office tools with a special focus on Excel proficiency, ensuring the accuracy and timeliness of processed data.
** Primary Responsibilities**
** Data Entry and Processing**
- Digitization and input of financial information into established systems
- Processing of invoices, expense receipts, and accounting documents
- Classification and recording of basic financial transactions
- Verification of accuracy in captured numerical and alphanumeric data
** Digital Tools Management**
- Advanced use of Microsoft Excel for:
- Creation of financial formats and templates
- Application of basic formulas and financial functions
- Creation and maintenance of databases
- Generation of simple reports and pivot tables- Use of Microsoft Word for document creation
- Operation of internal company systems for information registration
** Administrative Support**
- Organization and filing of physical and digital financial documentation
- Assistance in preparing basic financial reports
- Support in simple data reconciliation processes
- Follow-up on pending forms and documentation
- Maintenance of confidentiality regarding financial information
** Control and Quality**
- Review of consistency in captured information
- Identification and correction of data discrepancies
- Adherence to established data entry procedures
- Reporting of detected inconsistencies or errors
Qualifications
** Requirements**
** Academic Background**
- **Bachelor's Degree** in areas such as:
- Business Administration
- Accounting
- Computer Science
- International Business
- Or related field** Technical Skills**
- **Computer Use**: Intermediate-advanced level
- **Microsoft Office**:
- **Excel**: Advanced level (formulas, pivot tables, basic functions)
- **Word**: Intermediate level (formatting, tables, documents)- Ability to learn internal company systems
- Speed and accuracy in data entry (minimum 8,000 keystrokes/hour)
** Personal Skills**
- Attention to detail and precision
- Organization and methodical work approach
- Responsibility and confidentiality
- Ability to follow instructions
- Teamwork
- Time and priority management
** Experience**
- Minimum 6 months to 1 year in similar positions (desirable)
- Experience in financial data entry (advantageous)