Part-Time Administrative Specialist (Bilingual English/Spanish)

Job Type: Part-Time (30 hours per week)

Work Hours: Monday to Saturday, 7:00 AM to 12:00 PM Pacific Time

Salary: $975 per month

Job Overview:

We are seeking a detail-oriented, proactive, and bilingual (English/Spanish) Administrative Specialist to support daily business operations. As a transportation company, this position will specialize in DOT compliance activities, including maintaining compliance records, monitoring regulatory requirements, supporting driver qualification file management, and assisting with transportation-related reporting and documentation. In addition to its primary focus on DOT compliance, the role will assist the Office Manager with administrative and HR-related responsibilities such as employee records management, onboarding support, compliance documentation, and general office administration.

The idóneo candidate is highly organized, adaptable, and capable of managing multiple priorities while maintaining accuracy, confidentiality, and professionalism in a fast-paced environment.

Key Responsibilities:

- Assist the Office Manager with daily administrative operations, special projects, and office support functions.
- Maintain employee personnel files, including Driver Qualification (DQ) documentation, ensuring accuracy, confidentiality, and compliance with company policies and DOT requirements.
- Support employee onboarding and offboarding processes, including document collection, record maintenance, and compliance tracking.
- Respond to employee inquiries and provide administrative support related to HR, company policies, and compliance requirements.
- Assist with scheduling meetings, preparing reports, maintaining databases,



and organizing company documentation.
- Perform general administrative duties including data entry, filing, correspondence, document management, and record retention.
- Monitor DOT Hours of Service (HOS) logs and Driver Vehicle Inspection Reports (DVIRs) through Samsara ELD and identify potential compliance concerns.
- Contact drivers regarding missing documentation, upcoming renewals, and compliance- related requirements.
- Review safety events and compliance alerts within Samsara and assist with preparing safety and compliance reports.
- Support the maintenance of DOT records and assist with ensuring compliance with applicable federal, state, and local transportation regulations.
- Assist with audits, inspections, and regulatory record requests as needed.

Required Skills & Qualifications:

- Previous experience in administrative support, human resources, compliance, or a related field preferred.
- Bilingual in Spanish and English with the ability to read, write, speak, and translate effectively between both languages.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other business software applications.
- Experience with transportation, DOT compliance, Samsara, or driver qualification file management is preferred but not required.
- Ability to handle confidential information with professionalism and discretion.
- Strong problem-solving skills and the ability to work independently while collaborating with multiple departments.

Note: An NBI or police clearance will be required upon acceptance of the job offer.

📌 Part-Time Logistics Compliance Administrative Specialist (Bilingual English/Spanish) (México)
🏢 Revaya
📍 México