THE OPPORTUNITY: Office Coordinator (Part‐Time)Reports to: Senior Director, HRLocation: Los Angeles, CA (On‐site)This is a part‐time, on‐site role based at our DTLA office.
The role will be expected to work 20 hours a week, Tuesday‐Thursday on site.
This role is not eligible for visa sponsorship.RoleBirdy Grey is looking for an Office Coordinator to keep our Los Angeles office running smoothly for a hybrid team.
This is a hands‐on role for someone who likes owning the details and making a space work.
Reporting to the Senior Director of HR, you'll be the person who keeps mail moving, vendors managed, supplies stocked, and in‐office moments running without a hitch.
In this role, you will:Keep the office stocked, functional, and welcoming on the days the team is inOwn mail, packages, and the vendors and facilities that keep the space runningSet up new hires and support larger in‐office moments like QBRBring an eye for what can be simplified, automated, or handed back to the teamThis is a role for someone highly organized and self‐directed, who can own recurring logistics without hand‐holding and knows the difference between what needs a dedicated owner and what the team can handle themselves.
You'll have real autonomy to shape how the office runs at our current stage, and a manager who wants you to build simple systems rather than do everything by hand.Scope Of ResponsibilitiesReceive and distribute mail and packages, keeping the team posted on what's arrivedRun the weekly office‐mail process: scan, file to Drive, notify finance, and forward items as directedManage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi‐Fi, and cell serviceHandle office furnishings and one‐off projects like blinds, shared furniture,



and equipmentKeep shared supplies stocked and maintain the office budget and expense records in BrexPrepare welcome boxes and set up desks for new Los Angeles hiresSet up and support QBR and other larger in‐office meetings, including AV and cateringSupport packages for brand and creative, including influencer boxes, donations, and samplesLook for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busyworkTHE RIGHT CANDIDATE: QUALIFICATIONS & PERSONAL ATTRIBUTESEDUCATION: Bachelor's Degree RequiredExperience / Requirements2‐3 years of office coordination, administrative, or operations experience, ideally supporting a hybrid or in‐office teamBased in or near downtown Los Angeles and able to be on‐site on scheduled daysHighly organized and reliable, comfortable owning recurring logistics with minimal oversightComfortable with light physical tasks such as carrying packages, moving chairs, and restockingConfident coordinating with outside vendors and managing recurring orders and paymentsComfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new onesExcited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the jobDiscreet and trustworthy with access, passwords, and light financial tasksProactive problem solver who can troubleshoot and elevate when neededExcellent verbal,



written, and interpersonal communication skillsImpeccable organizational skills and attention to detailHard working and willing to roll up your sleeves.
No job is too big or too smallYou have an entrepreneurial spirit.
You thrive in a dynamic, fast‐paced environment, are comfortable with ambiguity, and take initiativeNice To HavesStart‐up experienceInterest in bridal and fashionPhysical RequirementsLift, carry, and move items weighing up to 30 pounds, such as packages, supplies, and water deliveriesMove around the office throughout the day, including standing, walking, bending, reaching, and occasionally kneeling or crouching to set up spaces and stock suppliesSet up and reset meeting spaces, including moving chairs and light furniture and handling AV equipmentBirdy Grey is an equal opportunity employer.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.Birdy Grey is committed to providing reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of this role.
If you need an accommodation during the application process or to perform the job, please let us know.California Pay Range: $22—$30 USDYour rights under the California Consumer Privacy Act (CCPA) ...Learn more about CCPA and your privacy rights.By clicking the link below, we will no longer collect or sell your personal information.
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📌 Office Coordinator (Part-Time) (Chiapas)
🏢 Birdy Grey
📍 Chiapas