The Administrative Assistant _**_operates a multiline telephone system_**_ to answer incoming calls and directs callers to appropriate personnel. _**_Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners._**
**_About OEC Group:_**:
- Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market. OEC Group provides our customers with import and export services, as well as door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance, and more._
**_Essential Duties and Responsibilities:_**
- _ Communicates with office management on any requisitions and/or outstanding projects._
- _ Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners._
- _ Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations._
- _ Monitors inventory for all office supplies, including kitchenware, and orders supplies as needed._
- _ Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management._
- _ Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass, and desk name plate._
- _ Receives, sorts, and routes mail, and maintains and routes publications._
- _ Creates and prints fax cover sheets, memos, correspondence, reports,



and other documents when necessary, and keeps them updated._
- _ Create delivery labels as required by different departments._
- _ Performs other clerical duties as needed, such as filing, photocopying, and collating._
- _ Access Badge control. Keep an updated file with the current stock and issue badges to employees._
- _ Billing and invoicing._
- _ Quotations for different services._
- _ Administrative support as required._
**_ Perks & Benefits of OEC Group:_**
- _ Law benefits_
**_ After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:_**
- _ Medical Insurance_
- _ Vacation days (on 1st anniversary, some days are assigned after probation period)_
- _ Personal days (on 1st anniversary, some days are assigned after probation period)_
- _ Floating Day._
- _ Performance review and opportunity for salary adjustment._
- _ Annual bonus is determined by overall performance._
- _ Monthly food vouchers_
- _ Internal medical assistance_
- _ Wellness Program_
**_ Work Schedule:_**:
- Monday through Friday - 8:30am to 5:30pm_
**_Qualifications:_**
- _ Proven work experience as a Receptionist, Front Office Representative, or administrative assistant._
- _ Proficiency in Microsoft Office Suite_
- _ Hands-on experience with office equipment (e.g. fax machines and printers)_
- _ Professional attitude and appearance_
- _ Advanced English level_
- _ Solid written and verbal communication skills_
- _ Ability to be resourceful and proactive when issues arise_
- _ Excellent organizational skills_
- _ Multitasking and time-management skills, with the ability to prioritize tasks_
- _ Customer service attitude_
- _ An associate’s degree and 1-3 years of related experience preferred._
**_ OEC Group is an Equal Opportunity Employer._**
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📌 Bilingual Administrative Assistant (Guadalajara)
🏢 Oec Group
📍 Guadalajara