HR & Office Services Assistant | Querétaro

Querétaro, Qro. | On-site position Empresalia

Temporary position

Start your Human Resources career with a global company

At International Paper Mexico , we are looking for an organized, proactive, and service-oriented individual who wants to develop comprehensive experience in Human Resources and corporate office operations.

As an HR & Office Services Assistant , you will participate in personnel administration, recruitment, onboarding, People & Culture events, internal communications, vendor management, requisitions, inventory control, and general office services.

This may be an excellent opportunity if you have completed an internship, social service program, or trainee assignment in Human Resources or administration and are now looking to take on greater responsibilities in a corporate environment.

What will your contribution be?

Human Resources Administration

- Compile, update, digitize, and securely maintain employee files.
- Review documentation using checklists and follow up on missing documents or pending signatures.
- Keep databases and tracking matrices up to date.
- Prepare documentation and supporting evidence for audits.
- Handle personal and employment information with strict confidentiality.

Recruitment and Onboarding

- Coordinate in-person and virtual interviews.
- Manage calendars, invitations, meeting rooms, building access, and Microsoft Teams sessions.
- Maintain timely and professional communication with candidates.
- Prepare documentation, welcome kits, and induction schedules.
- Welcome and guide new employees during their onboarding process.

Employee Experience

- Support the organization of celebrations, corporate events, and team-building activities.




- Prepare simple internal communication materials.
- Maintain calendars for birthdays, anniversaries, and corporate activities.
- Coordinate venues, materials, food, attendance lists, and event documentation.

Administration and Office Services

- Create and follow up on operational requisitions in SAP.
- Coordinate vendors, visitors, and access to the facilities.
- Monitor office cleanliness, order, and overall presentation.
- Manage inventories of stationery, cafeteria products, and office supplies.
- Identify shortages, delays, or incidents and follow up until they are resolved.

What are we looking for?

- Completed bachelor’s degree in Human Resources, Business Administration, Organizational Psychology, Industrial Relations, Industrial Engineering, Business Management, Human Capital Management, or a related field.
- Between 6 months and 2 years of experience in Human Resources, personnel administration, or administrative support.
- Experience gained through internships, social service programs, trainee programs, scholarships, or entry-level positions will be considered.
- Proficiency in Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
- Ability to work with databases, employee files, calendars, and administrative controls.
- Excellent writing and spelling skills in English and Spanish.
- Availability to work on-site at the corporate offices in Querétaro.





It will be a plus if you have:

- Basic knowledge of the Federal Labor Law, NOM-035, or documentation related to STPS, IMSS, and INFONAVIT.
- Experience using SAP or another ERP system.
- Experience using Canva or basic design tools.
- Intermediate English proficiency.
- Previous experience in corporate environments or multinational companies.

The competencies that will make a difference

We are looking for someone who:

- Handles confidential information with ethics and discretion.
- Uses checklists, calendars, and tracking tools to organize their work.
- Follows up on pending items until confirming their completion.
- Identifies errors in names, dates, documents, amounts, or access requests.
- Knows how to prioritize and elevate risks in a timely manner.
- Can work independently and request authorization when appropriate.
- Enjoys assisting employees, candidates, visitors, and vendors.
- Has the energy to participate in events and internal activities.
- Adapts easily to a dynamic and diverse operation.

What will you find in this position?

- Practical exposure to different Human Resources processes.
- Experience within a integral corporate operation.
- Interaction with employees, leaders, candidates, and vendors.
- The opportunity to demonstrate results through clear performance indicators.
- The possibility of continuation based on your performance and business needs.

The Benefits You Will Enjoy

International Paper offers a benefits package competitive in the market according to the level of the position.

International Paper promotes a selection process based on each individual’s competencies, experience, and potential.

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📌 Auxiliar de RR. HH. (Santiago de Querétaro)
🏢 International Paper
📍 Santiago de Querétaro