Hi there!
We are South and our client is looking for a Senior Executive Assistant!
About The Role
We are looking for a Senior Executive Assistant to support the incoming CEO of a global company with over 3,500 employees across the UK, India, Colombia, and Mexico.
This is a high-impact role for someone who has previously supported C-level executives and can operate as a "Chief of Staff minus one"—proactively managing priorities, driving organization, and ensuring the executive stays focused on strategic initiatives.
Responsibilities
Manage a complex executive calendar and coordinate meetings across multiple time zones.
Handle inbox management, prioritizing communications and drafting responses when appropriate.
Coordinate domestic and international travel, itineraries, and logistics.
Conduct research and prepare meeting briefs, presentations, and background materials for clients and stakeholders.
Track action items, follow up with internal teams, and support light project management.
Anticipate executive needs, solve problems proactively, and maintain strict confidentiality.
Serve as a trusted partner, ensuring day-to-day operations run smoothly.
Qualifications




4+ years of experience as an Executive Assistant supporting C-level executives.
Experience working in multinational companies
Proficient in AI tools like Copilot, Claude and similar to do research
Exceptional organizational and time management skills.
Experience managing multiple priorities in a fast-paced environment.
Strong written and verbal English communication skills.
Highly proactive, detail-oriented, and able to work independently.
Proficiency with Google Workspace, Microsoft Office, and calendar management tools.
Nice to Have
Exposure to project coordination or Chief of Staff responsibilities.
Familiarity with Hubspot
Experience with travel planning and executive-level stakeholder communications.
Schedule
Monday to Friday, 8 am to 5 pm or 9 am to 6 pm EST (adaptable depending on the candidate's location).
Salary Range
$2,000 - $3,000 USD/month.
Perks
10 business days of PTO + US holidays
This is an excellent opportunity for an experienced Executive Assistant looking to become a strategic partner to a global executive while working in a dynamic, international environment.
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📌 Senior Executive Assistant (Ciudad López Mateos)
🏢 Ottomatik.Io
📍 Ciudad López Mateos