Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (versátil based on client needs)

About the Role We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support .
This is not just basic admin work — you will:
Manage calendars and communication
Maintain CRM and data accuracy
Support projects and operations
Ensure nothing falls through the cracks
You are the execution layer that keeps the business organized and moving forward.

What You’ll Own Administrative Support (Daily Execution) Manage calendars, meetings, and scheduling
Draft and send professional emails and documents
Prepare meeting notes and track follow-ups
Ensure priorities are organized and executed

Data & CRM Management Maintain records in:
Spreadsheets
CRMs (e.g., HubSpot, Salesforce, Zoho)
Ensure data is:
Accurate
Updated
Organized
Manage digital filing systems (Google Drive, Dropbox, SharePoint)

Research & Task Execution Conduct research on:
Competitors
Vendors
Market insights
Compile findings into clear summaries or presentations
Support ad hoc tasks and small projects

Customer & Vendor Support Respond to basic client inquiries or route them correctly
Communicate with vendors and follow up on tasks
Ensure nothing is delayed due to lack of follow-up

Operations & Project Support Assist with:
Invoicing
Expense tracking
Light bookkeeping (if required)
Maintain project trackers using:
Asana
Trello
Notion
Monday.com
Keep tasks and workflows organized

What Makes You a Strong Fit You are highly organized and detail-oriented
You follow up until tasks are completed
You communicate clearly and professionally
You learn tools quickly and adapt fast




You take initiative and anticipate needs
You can handle multiple priorities without losing structure

Required Experience & Skills 1–2 years experience as:
Virtual Assistant
Administrative Assistant
Operations support
Proficiency in:
Google Workspace
Microsoft Office
Strong time management and organizational skills
Ability to work independently in a remote environment
Reliable internet and professional setup

Nice to Have Experience with CRMs:
HubSpot, Salesforce, Zoho
Familiarity with:
QuickBooks
Xero
Experience supporting:
Founders
Startups
Remote teams
Experience handling multiple clients or executives

What a Typical Day Looks Like Review calendar and inbox, respond to urgent items
Schedule meetings and manage communications
Update CRM records and spreadsheets
Prepare documents and reports
Conduct research for ongoing tasks
Follow up with vendors or clients
Wrap up with status updates and next-day planning
In short:
You ensure everything runs smoothly, stays organized, and gets done on time.

Key Metrics (KPIs) Tasks completed accurately and on time
Calendar and inbox management efficiency
CRM and data accuracy
Responsiveness and follow-through
Client and stakeholder satisfaction

Why This Role Stands Out High ownership in day-to-day operations
Exposure to multiple business functions
Opportunity to grow into operations or executive roles
Remote flexibility with structured workflows
Fast-paced, execution-focused environment

Interview Process Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (mock inbox/calendar or research task)
Client Interview
Offer & Background Verification

Apply Now If you:
Are organized and proactive
Follow through until completion
Thrive in remote, fast-paced environments
This role is a strong fit.

📌 Virtual Assistant (Ciudad de México)
🏢 Pavago
📍 Ciudad de México