**Executive Assistant to the CEOAbout the Role**
We are looking for a highly organized, proactive, and tech-savvy Executive Assistant to work directly alongside our CEO. This is much more than a traditional administrative role—you will be a trusted business partner, helping manage daily operations, support sales initiatives, improve processes through AI and automation, and ensure nothing falls through the cracks.
**Key Responsibilities**
- Manage the CEO's calendar, meetings, appointments, and priorities.
- Prepare meeting agendas, take notes, and track follow-up action items.
- Coordinate communication between departments including Sales, Marketing, Accounting, Operations, Logistics, and Inventory.
- Support sales activities by managing customer follow-ups, quotes, proposals, and documentation.
- Manage incoming website leads and assign them through the CRM.
- Monitor sales pipelines and ensure timely follow-up by the sales team.
- Maintain accurate customer information and perform data entry within HubSpot, Odoo, and other business systems.
- Create and update agreements, proposals, and templates using PandaDoc.
- Assist with CRM management, workflows, automations, and sales sequences.
- Use AI tools such as Claude, ChatGPT, and other platforms to improve productivity and streamline business processes.
- Identify opportunities to automate repetitive tasks and improve operational efficiency.
- Prepare reports, spreadsheets, and business documents as requested by the CEO.
- Handle confidential information with professionalism and discretion.
**Qualifications**
- 3+ years of experience supporting executives, business owners,



or senior leadership.
- Experience in sales support, customer service, or
- business operations.
**Preferred Experience**
- HubSpot CRM
- Odoo ERP/CRM
- PandaDoc
- Microsoft Office 365
- Google Workspace
- Excel and Google Sheets
- AI tools (Claude, ChatGPT, Gemini, etc.)
- CRM workflows and automation platforms
- Sales pipelines and customer relationship management
**What We're Looking For**
We're looking for someone who takes ownership, enjoys learning new technologies, and wants to become an essential partner to the CEO. If you're highly organized, tech-forward, enjoy supporting sales and operations, and love finding smarter ways to get things done, we'd love to hear from you.
**Job Type**: Full-time
**Schedule**: Monday-Friday (9:00 am - 5:00 pm)
**Work Location**: On-site
**Compensation**: Competitive salary based on experience.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail and strong follow-through.
- Ability to work independently and manage multiple priorities.
- Strong problem-solving and critical-thinking skills.
- Professional, positive, and proactive attitude.
Sueldo: A partir de $18,000.00 al mes
Incentivos:
- Vacaciones adicionales o permisos con goce de sueldo
Puede trasladarse/mudarse:
- 63735, San Clemente de Lima, Nay.: Trasladarse al trabajo sin problemas o planear mudarse antes de comenzar a trabajar (Obligatorio)
Experiência:
- como asistente personal: 2 años (Deseable)
Idioma:
- Inglés (Obligatorio)
Lugar de trabajo: Empleo presencial

📌 Executive Assistant to The CEO (San Clemente de Lima)
🏢 Marco Morales
📍 San Clemente de Lima