**Job description**
We're seeking an organized, detail-oriented Executive Assistant to support our team in managing schedules, conducting research, and ensuring timely follow-ups with clients.
This role requires excellent writing, communication, and project management skills.
You'll handle calendar management, preparation of meetings, and manage tasks in CRM and project management software.
**Key Responsibilities**:
- **Writing Briefs & Summaries**: Prepare clear, concise briefs and summaries for meetings, projects, and research findings.
- **Research & Preparation**:Conduct in-depth research and create structured reports, agendas, and notes to support decision-making.
- **Project Management**: Oversee and track project timelines, action items, and deliverables using CRM and project management tools.
- **Documentation & CRM Management**: Maintain accurate meeting notes, organize project documents, and update CRM (Juniper) with relevant details.
- **Schedule & Calendar Management**:Manage clients' schedules, coordinate meetings and appointments, and handle related follow-ups.
- **Client Follow-Ups**:Ensure timely communication with clients, confirm action items, and schedule next steps as needed.
- **Communication & Coordination**:



Ensure efficient task execution by managing follow-ups on outstanding items and communicating updates clearly.
- **General Admin Support**: Assist with project timelines, task management, and organizational needs.
**Required Skills**:
- Proven experience as an executive assistant or in project management.
- Strong writing, communication, and organizational skills.
- Advanced command of the English language.
- Proficiency with CRM systems (Juniper) and project management tools (Scoro/Compass).
- Exceptional attention to detail and ability to juggle multiple tasks.
- Ability to work independently and proactively.
**Preferred Skills**:
- Experience with HubSpot or similar tools.
- Familiarity with client intake processes.
Schedule:
- 8 hour shift
- Monday to Friday
- Central Standard Time
**Experience**:
- Executive Assistant: 3 years (required)
- Juniper/Hubspot (CRM): 1 year (preferred)
- Scoro/Compass (Project Management): 1 year (preferred)
**Language**:
- English (required)
Pay: $22,****** per month
**Experience**:
- Juniper/HubSpot: 1 year (preferred)
- Scoro/Compass: 1 year (preferred)
**Language**:
- English (required)

📌 Executive Assistant (Remote) (Guadalajara)
🏢 ICANTHUS
📍 Guadalajara