FreedUp is seeking a highly proactive and detail-oriented
Executive Assistant (EA)
to support the Founder & CEO of a fast-growing, systems-driven organization. This role is adecuado for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.
We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO's day-to-day operations, acting as his "functioning memory," improving written communication quality, and ensuring nothing slips through the cracks.
This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
This is a
full-time, remote position
requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.
Location:
Fully Remote
Job Type:
Full-Time
Salary:
$**** - $1,600 per month (based on experience)
3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Highly responsive, proactive, and detail-oriented.




Comfortable acting as a "memory system" for a fast-moving CEO.
Strong organizational instincts and follow-through.
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements:
Reliable high-speed internet and a modern home office setup.
Key Responsibilities
Email & Communication Management
Triage emails twice daily (morning and afternoon)
Organize emails into four folders: "Action Needed," "Read Later," "If Interested," and "Follow Up"
Proofread and edit all outgoing communications to improve clarity and accuracy.
Draft email responses for Executive's review using the ******** rule (10% directive, 80% work by EA, 10% review by Executive)
Handle both client communication and internal staff emails (approximately *****% of Executive's email is internal)
Meeting & Calendar Coordination
Act as a gatekeeper for Executive's calendar




Implement and protect Executive's ideal weekly calendar template with blocked time for deep work
Manage scheduling requests from staff and clients
Ensure Executive's schedule adheres to his template approximately *****% of the time
Account for Execuitive's in-person office time (2-3 days per week in Seattle)
Task Delegation & Tracking:
Consolidate insurance information
Organize personal documents and digital records
Create consent forms for medical appointments
Manage outstanding personal administrative task
Consolidate and back up important digital personal files securely
Maintain organized digital folders for personal records
Sales Pipeline Management
Manage email sales inquiries (currently *****% of inquiries come via email)
Build out and track the sales pipeline in BuilderTend
Monitor follow-ups on sales leads to ensure timely responses
Track leads through the qualification process.
Systems & Tools
Communicate daily via Slack with structured updates.
BuilderTrend (construction software with CRM and sales pipeline features)
Help expand Notion usage for SOPs, documentation, and a lightweight CRM.
Programs: Monograph, smartsheet, Buildertrend
Gemini (recently used for note-taking)
Fathom (previously used for note-taking)
Fireflies (meeting recording and transcription
International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

📌 Remote Executive Assistant - Operations & Project Management Focus (México)
🏢 FreedUp
📍 México