Department: Administration / Office
Reports to: Head of Administration / General Manager
Position type: Full-time, Permanent, 100% On-site
Work location: Guadalajara
Monthly salary: $15,000 MXN
**Position summary**
We are seeking a proactive, detail-oriented Bilingual Administrative Coordinator (English C1) to provide administrative and communication support, coordinate internal processes, and maintain effective relationships with clients and suppliers.
**Key responsibilities**
- Purchasing: Source suppliers, request quotes, negotiate terms and freight, issue purchase orders, and follow up to ensure timely delivery.
- Record-keeping: Maintain and update employee files and organize administrative documentation.
- Reporting: Prepare, consolidate, and present accurate weekly and monthly reports (e.g., purchases, inventory, other KPIs as defined).
- Data management: Enter and maintain accurate data in internal systems; generate reports and queries.
- Client service: Provide efficient support to internal and external clients and colleagues.
- Workspace maintenance: Keep the work area organized and promote punctuality and adherence to procedures.
**Requirements**:




- Education: Bachelor's degree in Administration, International Business, Languages, or related field.
- Experience: 3-5 years in administrative roles; proven experience in purchasing and supplier negotiation preferred.
- Languages: English C1 (required) and advanced Spanish (native or equivalent).
- Technical skills: Proficient in Microsoft Office (advanced Excel desirable); experience with internal management systems/ERP is a plus.
- Competencies: Strong organization, attention to detail, effective communication, prioritization, and teamwork.
- Availability: 100% on-site.
**Job Types**: Full-time, Permanent
Pay: $15,****** per month
Application Question(s):
- How many years of experience do you have in administrative roles?
- Do you have experience in purchasing and supplier negotiation?
Briefly describe.
- Are you willing to work 100% on-site?
- The monthly budget for this role is $15,000 MXN.
Does this compensation meet your expectations?
**Language**:
- English C1 (required)
Work Location: In person

📌 Bilingual Administrative Assistant (Guadalajara)
🏢 Alegro Industries
📍 Guadalajara