The Receptionist will run the continuous management of our premises spaces for visitors, including meeting and conference rooms, visitors' offices, catering services, travel and lodging assistanceddb.
The role-holder will support day-to-day client‐attorney activities such as meetings, social events, conferences, seminars, lunches, and other typical interactions that a law firm offers.
They will offer the warm and professional hospitality expected by our guests when visiting, ensuring the Office's first impression and image toward clients, guests, and visitors reflects our standards.The Receptionist serves as a point of contact for attorneys and business professionals seeking assistance during meetings and events held in the office.
Therefore, this position requires strong communication and collaboration skills to support office activities.Main responsibilitiesGreet visitors at the office, such as clients, lateral candidates, and other guestsSupport other facilities' functions (e.G., Mail Room and Back Office Services) with the inter‐office courier to and from the other officesAttend and discharge personnel from all government and judicial instances that serve notices, communications and subpoenas related to our clients; act as first contact totrigger protocol for attorneys and others to be promptly notified when these arriveManage the incoming and outgoing of courier: DHL, UPS and FedEx from clients and suppliersAnswer and manage incoming calls through the main switchboardManage all incoming mail and correspondenceManage the booking of meeting and conference rooms, as well as visitors' officesKeep a dailyضا log of calls, mail, courier, correspondence, visitors (everything that lands on the reception desk)Supervise the overall good appearance around the main reception hall, meeting‐conference rooms,



and visitors' officesProvide direct support to the Office Administrator in submitting, tracking, and following up on operational expenses within the P2P processes, occasionally and from time to timeGuard and maintain the office's first Reputation kit supplyServe as the first point of contact for helping visitors with travel and lodging last‐minute arrangementsSkills and experienceHigh drive, organization, follow‐through and communication: Able to carry out multiple tasks at the same time in an orderly and organized manner, knowing how to prioritize the projects under your responsibility, keeping a continuousvalue of progress and achievements obtained, communicating promptly and clearly with the different reporting linesSupremacy and taste for excellence in customer service: Must have a passion for helping others, be an excellent communicator, responsive, and a team playerOperational: Attracted to constant operational activity, likes to work as part of a team to assist in achieving objectives, and is particularly involved in the details of rendered servicesDiscipline, honesty and transparency: Naturally adheres to rules; is careful to maintain order in the service areas in their charge and is clear in Maiten any contingencies in their workTechnology: General computer skills, including the use of Microsoft Office applications (Word, Excel, etc.)Office Equipment: Can operate general office equipment, e.G., multifunctional machines for printing, photocopying, scanning, and document bindersCommunication: Fluency in English is required, with strong telephone communication skillsReports toOffice Manager/AdministratorPosition typeIn MarketDevelopment framework< SettlementBusiness SupportSeniority levelEntry levelEmployment typeFull-timeJob functionManagementIndustriesLaw PracticeLocation: Mexico City, Mexico#J-*****-Ljbffr

📌 Receptionist (Xico)
🏢 Baker Mckenzie
📍 Xico