Hi there! We are South and our client is looking for a Senior Executive Assistant!

About The Role

We are looking for a Senior Executive Assistant to support the incoming CEO of a general company with over 3,500 employees across the UK, India, Colombia, and Mexico. This is a high-impact role for someone who has previously supported C-level executives and can operate as a "Chief of Staff minus one"—proactively managing priorities, driving organization, and ensuring the executive stays focused on strategic initiatives.

Responsibilities

- Manage a complex executive calendar and coordinate meetings across multiple time zones.
- Handle inbox management, prioritizing communications and drafting responses when appropriate.
- Coordinate domestic and international travel, itineraries, and logistics.
- Conduct research and prepare meeting briefs, presentations, and background materials for clients and stakeholders.
- Track action items, follow up with internal teams, and support light project management.
- Anticipate executive needs, solve problems proactively, and maintain strict confidentiality.
- Serve as a trusted partner, ensuring day-to-day operations run smoothly.

Qualifications





- 4+ years of experience as an Executive Assistant supporting C-level executives.
- Experience working in multinational companies
- Proficient in AI tools like Copilot, Claude and similar to do research
- Exceptional organizational and time management skills.
- Experience managing multiple priorities in a fast-paced environment.
- Strong written and verbal English communication skills.
- Highly proactive, detail-oriented, and able to work independently.
- Proficiency with Google Workspace, Microsoft Office, and calendar management tools.

Nice to Have

- Exposure to project coordination or Chief of Staff responsibilities.
- Familiarity with Hubspot
- Experience with travel planning and executive-level stakeholder communications.

Schedule

Monday to Friday, 8 am to 5 pm or 9 am to 6 pm EST (flexible depending on the candidate's location).

Salary Range

$2,000 - $3,000 USD/month.

Perks

10 business days of PTO + US holidays

This is an excellent opportunity for an experienced Executive Assistant looking to become a strategic partner to a global executive while working in a dynamic, international environment.

📌 Senior Executive Assistant (Ciudad López Mateos)
🏢 Ottomatik.Io
📍 Ciudad López Mateos