Key Responsibilities:
Daily Responsibilities
- Handle vendor and facility communication professionally and efficiently
- Collect W9 forms for new vendors and coordinate vendor setup with management
- Upload invoices into Intacct/Stampli
- Review and code invoices accurately
- Save invoice copies and maintain AP tracking systems
- Route invoices to the appropriate approvers by department
- Follow up on outstanding approvals to ensure invoices move through the process promptly
Weekly Responsibilities
- Collect additional approval documentation for staffing invoices
- Ensure invoices are not pending facility approval for extended periods
- Follow through on approvals to ensure invoices are finalized and authorized for payment
Monthly Responsibilities
- Assist with OnCare exports and clean-up processes
- Follow up with Purchasing regarding invoices not ready for export
- Request and review vendor statements
- Reconcile vendor accounts and identify discrepancies
- Create vendor pivot reports and maintain detailed notes on statement reviews




- Support month-end AP close processes
**Qualifications**:
- Previous experience in Accounts Payable required
- Experience working with high-volume invoice processing preferred
- Strong organizational and time management skills
- Excellent communication and follow-up abilities
- Ability to work independently and problem-solve effectively
- Detail-oriented with strong accuracy skills
- Experience with ERP/AP systems such as Intacct, Stampli, or similar platforms preferred
- Proficiency in Microsoft Excel and Google Workspace
Schedule
- Full-time position
Pay: $20,000.00 - $23,000.00 per month
Application Question(s):
- How many years of experience do you have doing Accounts Payable for US companies?
- What is your level of English? (B1, B2, C1, C2, Native)
- Are you in a commutable distance to Roma Norte? (the role is Hybrid)
Work Location: Hybrid remote in Colonia Roma, CDMX

📌 Accounts Payable Specialist (For Us Company) (Centro Urbano Benito Juárez)
🏢 Remote Hive
📍 Centro Urbano Benito Juárez