Executive Assistant to the CEO

Location: Fully Remote (CST preferred)

Employment Type: Full-Time

Salary: MXN 17,000/month

About the Role

We’re hiring a proactive, emotionally intelligent Executive Assistant to the CEO to help scale his leadership with a sharp focus on supporting sales activities and strategic growth initiatives. This role is essential to sustaining momentum: from managing calendars and follow‑ups to ensuring no opportunity falls through the cracks.

You’ll coordinate meetings, prep sales materials, track pipeline activity, and maintain CRM hygiene — all while supporting day‑to‑day logistics that allow the CEO to stay focused on high‑level relationships and creative vision. You don’t need to be a salesperson, but you must love making sales happen by keeping operations smooth, timely, and smart.

What Success Looks Like

- The CEO’s schedule runs smoothly, aligned with his energy and business priorities.
- CRM (Pipedrive) stays clean, current, and reflects real‑time sales activity.
- Follow‑ups and next steps from meetings are consistently captured and actioned.
- Sales decks, briefs, and prep materials are polished and timely.
- CEO is freed up to focus on vision, relationships, and creative leadership.
- Sales operations are organized and documented to help scale the CEO’s impact.

Core Responsibilities

Calendar & Communication Management

- Manage CEO’s schedule with foresight and flexibility.
- Send professional follow‑ups, reminders,



and meeting confirmations.
- Support clear internal communication with key team members.

Sales Operations Support

- Track sales meetings and follow‑up tasks from first contact to close.
- Maintain and update CRM data (Pipedrive) regularly.
- Prepare light decks, call agendas, and sales prep documents.
- Monitor deal flow, ensuring consistent forward motion.
- Help gather and organize case studies, bios, and related assets.

Administrative & Strategic Support

- Book travel, coordinate briefings, and support virtual/in‑person events.
- Assist with light reporting and process documentation.
- Serve as an operational partner to the CEO — keeping small things off his plate and big things moving forward.

Must‑Haves

- Strong English communication skills (written and verbal).
- 2+ years of experience supporting executives or managing sales coordination.
- Proactive, calm, and solutions‑oriented under pressure.
- Excellent organization and time management skills.
- Proficiency with Google Workspace, Slack, Notion, Calendly, and CRMs like Pipedrive.

Nice‑to‑Haves

- Experience in creative, media, or immersive industries.
- Light design skills for decks or marketing materials (Slides, Keynote, Canva).
- Familiarity with supporting fast‑moving founders or sales leadership.

Apply Here

? https://forms.gle/xPdexZi2QNSt1LMd6

Seniority level

Entry level

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📌 Executive Assistant to the CEO (México)
🏢 Executive Assistant Institute
📍 México