Postúlate en Kit Empleo: kitempleo.com.mx/empleo/5edwrn

The Administrative Assistant supports the condominium management team and association with comprehensive administrative, clerical, and financial tasks.

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This role includes managing accounts receivable and payable, assisting with rental management operations if applicable, resident communications, record maintenance, and ensuring the administrative office runs efficiently.

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Essential Duties And Responsibilities

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Accounts Receivable (AR)~

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Prepare and send invoices for monthly and special assessments and other charges.

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Track and post payments to resident accounts accurately.

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Manage past due accounts, generate aging reports, and follow up with delinquent owners per association policies.

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Reconcile AR records with bank statements.

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Respond to resident billing and payment inquiries.

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Accounts Payable (AP)~

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Receive, review, and process vendor and service provider invoices.

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Obtain invoice approvals.

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Prepare and issue payments (checks, electronic transfers) timely.

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Maintain accurate AP records and vendor files.

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Reconcile AP records with bank statements.

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Respond to vendor payment inquiries.

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Rental Management Program Support (if applicable)~

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Assist with on-site rental program coordination.

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Process rental applications and agreements.

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Manage booking schedules and communication with owners and rental guests.

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Coordinate unit preparation including cleaning and maintenance communication.

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Track rental income and expenses.

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Assist in distributing rental proceeds to owners.

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General Administrative Duties~

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Serve as the first point of contact for phone, email, and in-person inquiries professionally.

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Maintain and organize office files, records, and supplies.

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Prepare correspondence, memos, reports, and other documents.

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Schedule meetings and appointments.

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Manage incoming and outgoing mail and deliveries.

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Assist with resident communications including newsletters, notices, and website updates.

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Coordinate vendor access and communication.

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Assist with association meeting and event planning and execution.

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Maintain resident and emergency contact information.

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Perform other administrative and clerical tasks as assigned.

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Knowledge, Skills, And Abilities

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Excellent organization and attention to detail.

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Strong written and verbal communication skills.

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Effective task prioritization and time management.

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Ability to handle confidential information responsibly.

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Excellent customer service and interpersonal skills.

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Ability to work independently and collaboratively.

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Familiarity with property management software is a plus.

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Ability to sit for extended periods.

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Proficient computer and telephone skills.

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Ability to lift and carry light office supplies.

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Education & Experience

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High school diploma or equivalent required; associate's degree in business administration or related field preferred.

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Minimum 5 years administrative experience, preferably in property management, real estate, or related environment.

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Proven basic accounting skills managing accounts receivable and payable.

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Rental management experience highly desirable if rental program exists.

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Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.

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These tools assist our recruitment team but do not replace human judgment.

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Final hiring decisions are ultimately made by humans.

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If you would like more information about how your data is processed, please contact us.

Postúlate en Kit Empleo: kitempleo.com.mx/empleo/5edwrn

📌 Administrative Assistant (Mérida)
🏢 SOLVO GLOBAL
📍 Mérida