Postúlate en Kit Empleo: kitempleo.com.mx/empleo/5c9fim

Strategic Executive Assistant & Operations Coordinator

Base pay range: $10,440.00/yr - $36,000.00/yr

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Hadley Designs! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Hadley Designs , we're on a mission to fill lives with beauty and inspiration through our stunning products and we need a Strategic Executive Coordinator to partner with our visionary CEO, Josh Hadley, to make it happen!

From shielding Josh's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine!

Why This Role Rocks

- Be the CEO's Secret Weapon: Protect Josh's focus, amplify his impact, and make him look like a rockstar in every area of life
- Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease
- Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise
- Make a Real Difference: Help Hadley Designs inspire customers while supporting Josh's vision to scale the business and live his best life

What You'll Do

20% Big Rocks - The Game-Changers

- Master the Inbox & Calendar:



Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through
- Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Josh only when needed
- Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track
- Run Family Logistics: Coordinate with CEO's spouse on family events, school, sports, and more, making life seamless
- Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow

80% Daily Wins - Keep the Machine Humming

- Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone
- Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts
- Drive Team Coordination: Delegate tasks, follow up on deliverables, and keep the team aligned without the CEO lifting a finger
- Support Family: Manage school logistics, sports schedules, and special events
- Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks
- Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless
- Boost Relationships: Send thoughtful gifts, manage contacts, and polish CEO's presentations for max impact

As-Needed Projects

- Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill

Postúlate en Kit Empleo: kitempleo.com.mx/empleo/5c9fim

📌 Strategic Executive Assistant & Operations Coordinator (México)
🏢 Hadley Designs
📍 México