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Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.
Job Summary
- To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a_n _Administrative Assistant_ _located in _Guadalajara, North Campus_._
- Reporting to the_ _VP of Operations,_ _this role involves being responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities._
What a typical day looks like:
- _ Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements._
- _ Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered by employer._
- _ Composes and may initiate routine or non-routine correspondence and memoranda._
- _ Handles details of a highly confidential and critical nature._
- _ Organizes and maintains file system and files correspondence and other records._
- _ Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
May respond to inquiries about company products using a standard script and procedures._
- _ Greets scheduled visitors and guides to appropriate area or person.
May coordinate or conduct facility tours._
- _ Arranges and coordinates travel schedules and reservations and coordinates related arrangements._
- _ Conducts research, and compiles and types statistical reports._
- _ Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings._
- _ Makes copies of correspondence or other printed materials.
May also maintain key distribution and contact lists._
- _ Operates a personal computer and uses appropriate software packages as needed._
- _ Orders and maintains supplies and required operational materials and gear,
and arranges for equipment maintenance._
- _ Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations._
- _ Prepares reports and presentations as required.
May prepare material for board meetings._
- _ May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification._
- _ May maintain time and attendance records for the department's personnel._
- _ May input customer's responses to the Customer Satisfaction Index (CSI).
Prepares reports and presentations for weekly site meetings.
Provides monthly and quarterly results to management and corporate._
- _ May verify third party invoices against services/products supplied including contract agencies.
Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs._
- _ May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries._
- _ May assist in the planning and execution of logistics for company meetings, special events, and other promotional events._
- _ May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services._
- _ May collect and prepare information for use in discussion/meetings of executive staff and outside individuals._
The experience we're looking to add to our team:
- _ BA/BS degree_
- _ Previous experience in manufacturing industry._
- _ Advanced English level._
- _ Advanced MS Office_
- _ Analytic: able to propose solutions and solve problems._
- _ Good communication skills._
- _ Customer service._
- _ Demonstrates mastery of operations and administrative planning knowledge._
What you'll receive for the great work you provide:
- Competitive Salary.
- Life & Medical insurance.
- Christmas Bonus.
- Food Coupons.
- Saving Fund.
IS81
Job Category
Administration
**Required Skills**:
Optional Skills:
Postúlate en Kit Empleo: kitempleo.com.mx/empleo/53z97l