Facilities Coordinator | (YAS888)

Facilities Coordinator | (YAS888)

01 oct
Blue Yonder

01 oct

Blue Yonder


Results Based Job Description Template

Blue Yonder Job Title:

- Facilities Coordinator


- The primary role is to provide Facility Management & Office Support for Monterrey. This includes day-to-day facilities operations support in the following areas: Fire/Life/Safety, Security, Landlord interface, Office supplies, Vendor coordination, Copier/Printer support, AV support, Space Planning, Move coordination, office walk-thru / inspections and project management.


- Core responsibilities include being the main site contact for any Facilities/Office related requests. The ability to work in a team environment – within the Facilities team, BY departments and all BY associates.

- Monterrey site has 300+ associates that are supported by a Facilities team consisting of 3 associates: 1 receptionist, 1 Admin Assistant and 1 Facilities Coordinator. To be successful in this role – must have deep knowledge of facilities management/support, excellent communication and vendor management skills, project coordination experience.

What you’ll do: (Responsibilities)

Fire/Life/Safety (FLS)

- Maintain list of names for First Aid/CPR for emergencies.

- Work closely with Property Management to schedule annual Fire Drill

- Ensure first aid kit supplies are updated

- Keep current Emergency evacuation procedures.

- Create & maintain list of fire/floor wardens for emergency situations.

- Perform monthly inspections for any egress path obstructions


- Provide & maintain access cards for new associates and visitors, damaged or lost badges.

- Review visitor access spreadsheet daily for badges to disable.

- Work with security vendor to maintain badge system & cameras.

- Verify camera operation on a regular basis.

- Hire security guards as needed for specific events.

Landlord Interface:

- Maintain good rapport with LL.

- Submit work orders and work closely with LL on any facilities ticket requests. 

Office Supplies:

- Maintain/Order/Organize office supplies.

- Follow BY credit card/ procurement card process

- Inspect daily copier/printer, break room areas for supply inventories.

Vendor Management/Coordination.

- Ensure Contractors /Vendors are performing per “scope of work”

- Printer/Copier vendor.

- Janitorial vendor

- AV vendor

- Furniture vendor

- Fruit/Snack vendor

- Reconcile /approve vendor invoices when necessary

AV support:

- Inspect and ensure all AV equipment is working properly.

- Coordinate repairs with AV vendor.

- Ensure AV mics are accounted for and charged.

Space Planning:

- Maintain floor plans.

- Maintain names to seats and occupancy (# of seats, # of seat vacant).

Move Coordination:

- Coordinate office moves, new hire seat setups.


- Make notes of any maintenance issues (lights out, wall damage, carpet, break room area)

And submit ticket or coordinate work.

- Signage – names plates for cubes – keep current.

Front Desk:

- Receptionist lunch and out of office backup

- Shipping/Receiving backup; prepare Fed Ex labels

Project Management:

- onsite contact for all construction projects. Work with architect and general contractor.

Other :

- Provide Facilities support and work with events committee to coordinate office events and activities.

- Maintain/Update Master Contact document on Facilities/Offices Services web page.

- This is where we’ll incorporate KPOs

What we are looking for: (Qualifications)

- Minimum of 5 years facilities management experience.

- Experience in project / move coordination, internal space planning.

- Basic knowledge of Life/Safety procedures – Fire/Floor wardens, Emergency evacuation procedures.

- Strong teamwork and communication skills.

- Ability to work under minimal supervision.

- Excellent vendor management skills – ensuring vendors are performing per contract/scope of work.

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